The technology landscape in K-12 changes fast, but your Acceptable Use Policy (AUP)—the vital legal and ethical framework for all your devices—often lags behind.

Today, IT administrators face unprecedented challenges: the explosive rise of Artificial Intelligence (AI), evolving student data privacy laws, and managing diverse fleets (school-issued and BYOD). An outdated AUP exposes your district to compliance risks and leaves students and staff without clear direction.

That’s why CTL is providing K-12 IT administrators with a comprehensive, fully customizable Acceptable Use Policy (AUP) Template. This strategic template is designed to cut through the confusion and give you a compliant, effective document immediately.

Why This Template is Essential Right Now

A good AUP doesn't just list rules; it fosters digital citizenship and protects the integrity of your network and, most importantly, your student data.

Our AUP Template is structured to address the complex reality of today's digital classroom:

1. The Critical AI Section

The most urgent update for any AUP is establishing clear guidelines for generative AI. Our template provides a starting point for managing AI use, ensuring you can harness the technology while maintaining academic integrity.

• Permitted uses. Clearly define when students can use AI (e.g., brainstorming, grammar checks, study aids).

• Prohibited uses. Explicitly ban using AI to generate entire assignments submitted for a grade or to cheat on assessments.

• Disclosure and citation. Mandate that students must acknowledge and cite the use of any AI tool in their work.

2. Comprehensive Data Security and Scope

A factory reset is rarely enough to protect sensitive PII. This template emphasizes the administrator’s role in data protection and securely managing hardware.

• Data protection. The policy stresses the need to protect student and staff privacy, covering phishing prevention and password security.

• Expanded scope. It applies universally to students, staff, and even guests, covering not only school-issued devices but also personal BYOD (Bring Your Own Device) equipment connected to the school network.

• Safe device handling. Guidelines ensure that users treat school-issued devices as valuable property, extending the lifecycle and maximizing your technology investment—a focus important to CTL as your hardware and lifecycle partner.

3. Clear Expectations and Consequences

An AUP is only as strong as its enforcement. The template establishes clear Responsible Use Guidelines and provides customizable consequence structures for both students and staff. This ensures transparent communication regarding violations, from temporary loss of privileges to formal disciplinary action.

Your Next Step: Download and Customize

Don't wait until the next security incident or academic honesty challenge arises. Use this resource to build a strategic foundation for your district’s technology use.

As a leading ChromeOS device manufacturer and EdTech lifecycle partner, CTL Corporation provides this template as a courtesy to help IT administrators succeed.

Instructions for IT Admins:

1. Download the template.

2. Customize all bracketed sections with your district’s specific names, dates, and department details.

3. Review the V. Responsible Use of Artificial Intelligence (AI) section to align with your school's academic integrity policies.

4. Collaborate with school leadership and legal counsel before deployment.

Get your comprehensive, modern AUP ready today and transform technology management from a source of panic into a source of confidence.